Create and Update Appointments
Create Appointment
To create a new appointment on an instrument, access the "CORE" tab in the RSS. Under "Scheduling," select "Instrument Scheduler." Follow the instructions in the view schedule section to navigate to the date you'd like to create the appointment.
To create an appointment for an instrument using the online scheduler, you must first be given authorization by the core facility. Contact the core facility for additional guidance.
Show Step-by-Step Details
In the "Day View", click the "add" button next to the starting time for which you'd like to create a new appointment.
In the dialog box that appears, check the "Reserved Appointment Times" section to verify the instrument, date, and duration of the appointment you would like to schedule.
All times entered into the instrument scheduler are in the 24-hour format.
Next, enter the name of the person who will be billed. This should be the person who is financially responsible for the project being conducted, typically a Principal Investigator or University faculty member. While research associates, postdoctoral researchers, and students may request services from core facilities, the financially responsible person will typically be the person who is listed as principal investigator on the grant being debited for the work.
Enter a few letters of their last name into the "Bill To" field, then click the name of the person to select them. Once selected, their name will appear in the grey box next to the "Bill To" field.
If the contact person for the appointment should be different from the person who is being billed, enter their name into the "contact" field. This field works the same as the "bill to" field. This is generally the person who will be responsible for the samples. Generally, administrative assistants or departmental administrators should not be entered as the contact.
Entering contact information will add that person to any automated notices that are associated with the appointment.
If the contact field is left blank, the system automatically adds the individual scheduling the appointment will be entered as the contact person.
This field works the same as the "bill to" field. Enter a few letters of their last name into the "contact" field, then click the name of the person to select them. Once selected, their name will appear in the grey box next to the "contact" field.
Enter any other contact information, like alternate numbers or good times to call, in the "contact info" field.
Information can be entered into the project fields to tie charges to a specific project. An internal ID may be included in the project ID field and the IRB/IACUCC protocol may be selected.
If the sample being submitted for analysis is biohazardous, mark the "yes" option.
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Edit Appointment
To edit an existing appointment on an instrument, access the "CORE" tab in the RSS. Under "Scheduling," select "Instrument Scheduler." Follow the instructions in the view schedule section to navigate to the date of the appointment.
Appointments cannot be edited after having started. Additionally, core facilities are allowed to set appointment edit lockout times. Contact the core facility to change the details of an appointment that has already occurred, or is occurring soon.
Show Step-by-Step Details
Cancel Appointment
To cancel an existing appointment on an instrument, access the "CORE" tab in the RSS. Under "Scheduling," select "Instrument Scheduler." Follow the instructions in the view schedule section to navigate to the date of the appointment.
Core facilities are allowed to set cancellation lockout times. These may vary by core and by instrument. To avoid being charged for a no-show appointment, contact the core facility to cancel your appointment within the lockout window.